Printing Page Ranges in Microsoft Word 2010 Aug 9, 2010 I’ve had a couple of comments regarding my recent post,. I thought I’d take the opportunity to talk about the finer (possibly more obscure) points of printing ranges in Microsoft Word 2010. Outlook for mac 2011 updates. If you prefer, you can also set the print area in advance so you'll be able to visualize which cells will be printed as you work in Excel. Simply select the cells you want to print, click the Page Layout tab, select the Print Area command, then choose Set Print Area.Keep in mind that if you ever need to print the entire workbook, you'll need to clear the print area. Print specific pages or sections. On the File menu, click Print. On the Printer pop-up menu, select the printer that you want. Click Page Range, and then in the Page Range box, do one of the following: To print. Nonadjacent pages. ![]() If you’re talking about printing parts of a document with no section breaks, it’s pretty straightforward. To print the range of pages 1 through 3 of your document, in the Pages: section of the settings area, type 1-3. In Microsoft Word 2010, it will look like this: In earlier Microsoft Word versions, you’d enter the page range in the Print dialog box: To print individual, non-consecutive pages, you’d separate the page numbers with commas; e.g. 1, 3, 5 would print the first, third and fifth pages of a document. Printing Sections The challenge comes when your document has section breaks in it. For example, when you complete a mail merge and opt to save it in a new document instead of printing the whole thing out, Word inserts a Next Page Section Break after each of the merges. So, your one page letter to 30 recipients becomes a document with 30, one page sections. To print out the first 3 pages of your merge document, you need to specify the page and section; e.g. P1s1-p1s3 (you could also just indicate the sections you want as s1-s3). What Section am I In? You can find out where you are in a document by clicking in that part of the document and looking at the Status Bar at the bottom of the window. Microsoft Word 2010 and 2007 do not, by default, display the section and section page. To show this information: • Right click on the Status Bar. • Select the first two options ( Formatted Page Number and Section). To determine your print range: • Click where you want to start the printing and note the page and section number in the status bar. • Scroll to the last page you want to include and click on that page. Note that page and section number. • Select the Print option on the File tab (or press Ctrl-P).
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